ARTICLE 1: NAME AND ADDRESS 
 

SECTION 1: The name of the organization shall be the

Edwardsville All Stars

   
SECTION 2: The address shall be: 
Edwardsville All Stars 
Edwardsville, IL 

ARTICLE 2: MISSION

 
SECTION 1: The purpose of the club is to encourage and develop entertainment and interaction amongst the soccer-loving people in the Edwardsville and/or the wider St. Louis metropolitan area by organizing competitive and social soccer games for the team members in an effort to develop their soccer skills through active participation in the team.  It is organized exclusively for charitable and educational purposes within the meaning of section 501(c)(3) of the Internal Revenue Code.

 
ARTICLE 3: POLICY STATEMENTS

 
SECTION 1: SPORTSMANSHIP
Emphasis shall be placed upon good sportsmanship, soccer skill development, club and team spirit.

SECTION 2: DISCIPLINE
Being a physical and contact sport, soccer is a tough but clean sport. Fighting within and outside the team while in the business of the team and other dangerous behavior will not be tolerated. Any team member may be suspended for actions deemed harmful to the club.

SECTION 3: ATTENDANCE
Players are expected to be present for all practices and all games. Players who miss practices or games due to other pressing engagements should not be penalized as long as they inform the team of their commitments, even though priority shall be given to those players who report to practice whole-heartedly. Practice sessions are a vital part of the team effort and absence will not be condoned.

SECTION 4: PLAYING TIME
Each and every active soccer team player shall be allocated playtime according to their dedication to, and participation in the team

SECTION 5: ELECTED OFFICIALS
The elected officials and their placeholders have great latitude in decisions regarding playing time, position assignment, and frequency of practices and other areas of team management.

 .

 
SECTION 6: FAMILY PARTICIPATION  

Families and friends of team members are allowed and encouraged to participate in team activities as a way of promoting comradeship for the social good of the team.

 
SECTION 7: PUBLIC CONDUCT
All team members must always demonstrate respect for the opposing teams, referees, match officials, and the general public at all times.

 
ARTICLE 4: AFFILIATION

 
SECTION 1: The Edwardsville All Stars is an independent soccer club whose primary function is to act as a vehicle to facilitate soccer entertainment on either a frivolous, intramural or competitive basis.

 
SECTION 2: The board of directors of the Edwardsville All Stars reserves the right to have team members participate in soccer games scheduled and sanctioned by any soccer organization which it deems fit to serve the needs and skills of the members in the Edwardsville All Stars.

 
ARTICLE 5: BOARD OF DIRECTORS

 
SECTION 1: THE BOARD 
The general membership shall elect a board of directors, which shall administer the affairs of the club. The total number of the Board shall be an odd number for purposes of reaching a simple majority in case a vote takes place. The board shall consist of the following members:

A. Chairman

B.  Vice Chairman 

C.  Treasurer

D. General Secretary

E.  Publicity Director 

F.  Team Registrar

G.  Fund Raising and Special Events Director.

H.  Team Equipment Director.

I.   Logistics Director: Procurement

 
SECTION 2: TERMS OF OFFICE 
A. The term of office for all members of the board of directors shall be two (2) years from the date of installation on the board, or for the balance of their term of office if replacing a member of the board 
B. The offices of Chairman, General Secretary, Team Registrar, Fund Raising and Special Events Director, shall be elected during odd number calendar years. 
C. The offices of Vice Chairman, Treasurer, Publicity Director, Team Equipment Director, Logistics Director, and shall be elected during even number calendar years.

 
SECTION 3: ELECTION OF BOARD 
A. The Chairman shall administer the election and notify the general membership thirty (30) days prior to the date of the election. 
B. Votes shall be cast by secret ballot or by show of hands and the election decided by a simple majority of the qualified general membership present and voting. 
C. Elections shall be held in the month of November for offices opening December 1st. 
D. If not otherwise restricted by the by-laws, any general member may run for an office. No one can hold, or run for, more than one office at a time.
E. If a vacancy occurs on the board, an election shall be held at the next general membership meeting to fill the open office. ln the interim, the Chairman may appoint someone to fill the vacancy. This appointment must be ratified by the board at their next monthly meeting by a simple majority. 
F. A general member is entitled to one vote.

 
SECTION 4: RESPONSIBILITIES AND DUTIES OF OFFICE 
A. CHAIRMAN 
The Chairman shall be responsible for the overall operation of the club, preside at all general membership meetings, board of directors meetings, appoint all committees, and be the general representative of the club in all legal and other matters. The Chairman is an ex-officio member of all committees. The Chairman shall select, with the approval of the board, a committee, to audit the books and accounts of the Treasurer, and to provide a written report annually to the general membership. The Chairman, or the Vice Chairman, as designee, shall attend each monthly meeting of the Edwardsville All Stars.

B VICE CHAIRMAN 
The Vice Chairman shall monitor and participate in all committee activities as an ex-officio member, and report the recommendations or findings to the board. In the absence of the Chairman, the Vice Chairman shall preside at all meetings. The Vice Chairman shall succeed the Chairman, pro temper, if the Chairman resigns or if, in the judgment of the board, the Chairman cannot fulfill the duties of the office.

C. TREASURER 
The Treasurer shall maintain the financial records and shall provide a detailed income and expense report at each meeting. A record of all receipts must be kept and presented at time for an audit. In case Edwardsville All Stars open a bank account, the Treasurer shall make all disbursements by check. All checks must be counter signed by the Chairman or Vice Chairman. The Treasurer shall prepare a budget for each fiscal year. The budget shall be presented to the board, for approval 

D. GENERAL SECRETARY 
The General Secretary shall be responsible for all club correspondence and documents. The Secretary shall record the minutes of each meeting and present the minutes for approval at the following meeting. 

E. PUBLICITY DIRECTOR 
The Publicity Director shall be responsible for providing communication of the activities of the club, both internal and external - to include at a minimum, sending out official emails to all club members, input to the website, and distribution of newsletters.  

F. TEAM REGISTRAR
The Team Registrar shall be responsible for coordinating all registration activities for the club and notice of registration. They will be entrusted with all Forms and Documentation, and will also keep game records (schedules, scores, statistics e.t.c.)  

G. FUND RAISING and SPECIAL EVENTS DIRECTOR 
The Fund Raising Director shall be responsible for all fund raising activity at the club level. In addition, the Fund Raising and Special Events Director shall promote and setup special activities such as e.g. outside-soccer social gatherings, appearances by professional teams, players and coaches, for the benefit of Edwardsville All Stars players. 

H. TEAM EQUIPMENT DIRECTOR 
The Team Equipment Director shall be responsible for the ordering of, storage, inventory, maintenance, and distribution of Team uniforms, balls, coaching supplies and medical equipment for use by all club players and coaches.

I LOGISTICS DIRECTOR

The Logistics Director shall be responsible for the supply and replacement of food, drinks, lodging and transportation (away games)

SECTION 5: VOTING RIGHTS OF THE BOARD OF DIRECTORS 
Each board member shall have one vote on all matters requiring a vote by the board of directors except where they are personally involved. Votes shall be decided by a simple majority of those in attendance. A quorum of the board, 5 members, must be present for the vote to be valid.

 
SECTION 6: AUTHORITY OF THE BOARD OF DIRECTORS 
The board shall operate only within the framework of the by-laws. The annual budget must be approved by the board of directors.

 
SECTION 7: SELECTION OF MANAGERS AND COACHES 
Managers and coaches are selected, suspended, or dismissed by a simple majority vote of the board of directors.

 
SECTION 8: BOARD OF DIRECTORS MEETINGS 
A. Board of directors meetings shall be scheduled on a regular basis as required by the Chairman or a majority of the board 
B. The order of business for all meetings shall be: 
1. Call to order 
2. Minutes of previous meeting 
3. Treasurer's report 
4. Old business 
5. New business 
6. Adjournment

 
ARTICLE 6: MEMBERSHIP

 
SECTION 1: 
A. There shall be two classes of membership in the Edwardsville All Stars. The first shall be the "general membership", and the second shall be called the "player participant membership". 
B. General members of the club shall include all persons who are elected or appointed to its board of directors, all persons selected as managers or coaches, and other officials appointed by the board of directors. Each person in this group shall have voting privileges and be known as a "general member". 
C. Player participant members shall consist of all candidates selected to play. 
D. Except for members of the board of directors, the term of membership shall be for the duration of the playing year. 
E. The playing year of the club shall be from March 1st through November 30th of the calendar year. 
F. On all matters requiring attention by the general membership, each general member shall have one vote. 
G. A general member must be present to vote.

 
SECTION 2: RESPONSIBILITIES AND DUTIES OF MEMBERS 
A. All members agree, as a condition of membership, to abide by the club by-laws.

 
SECTION 3: GENERAL MEMBERSHIP MEETINGS 
A. General membership meetings shall be scheduled as required. 
B. The order of business for all meetings shall be: 
1. Call to order 
2. Minutes of previous meeting. 
3. Treasurer's report 
4. Old business 
5. New business 
6. Adjournment

 
ARTICLE 7: FUNDING

 
SECTION 1: POLICY STATEMENTS 
A. The club shall be a non-profit organization. 
B. The fiscal year of the club shall end on December 3l st 
C. The club shall fund itself by accepting monthly contributions from members, sponsors, other interest parties, and from fund raising activities. The club may collect a registration fee for league competition participation, in such amounts as determined from time to time by the board of directors, provided that such a fee will be reduced or eliminated if it would impose a financial hardship to a team member. The club will charge a late fee for all players registering after the registration dates set by the Club Registrar. The late fee may be waived by the board for new residents that move into the area subsequent to the regular registration. 
D. All contributions received, and all amounts raised through fund raising events shall be used only to accomplish club objectives sanctioned by the board of directors. 
E. All contributions received shall be kept by the Treasurer, or deposited in the Edwardsville All Stars checking account, and managed by the club treasurer. Excess amounts in checking may be transferred to a savings account or other interest bearing certificate or account. 
F. In the event of dissolution, all assets, real and personal, shall be distributed to such organizations as are qualified as tax-exempt under Section 501(3) of the Internal Revenue Code of 1954, as amended or the corresponding provisions of a future United States revenue law. 
G. Unless otherwise specified, all disbursements shall be made through the Edwardsville All Stars checking account. 
H. All disbursements, and drafts shall be signed by the Treasurer and co-signed by the Chairman or Vice Chairman. 
I. The club shall establish a savings/checking account at an Edwardsville, IL area bank.

J. The club shall establish a privacy policy pertaining to safe-guarding, distribution, and usage of personal information which is collected during all phases of club operation.

 
ARTICLE 8: AMENDMENTS 

SECTION l: POLICY STATEMENTS 
A. The general membership can amend the by-laws by a 2/3 vote of the general members present. Amendments to these by-laws must be submitted, in writing to the board of directors at their end of month meeting for review. The amendments will then be submitted to the general membership meeting to be voted upon. The results will be noted in the official minutes of the meeting. 
B. These by-laws shall be kept up-to-date and in compliance with changes required due to the growth of the club.

 
ARTICLE 9: COMMITTEES 
A. The following committees may be established and chaired by the appropriate board member: 
1. Player & Coach Development 
2. Player Evaluation & Team Placement 
3. Long Range Planning 
B. Ad hoc committees can be formed at the discretion of the Chairman, with the approval of the board.

 
ARTICLE 10: CLUB PLAYING RULES 
A. All Edwardsville All Stars games shall be played under the general rules of FIFA, except as hereinafter modified. 
B. All games played under the authority of another soccer club or league shall be governed by the rules of said club or league.

 
SECTION 2: SELECTING MANAGERS AND COACHES 
A. Coaches are selected for a team for one playing year, generally starting on January 1st and ending no later than December 31st of that year.
B. Responsibility for selection, suspension or dismissal of a coach rests solely with the board of directors. The coach being suspended or dismissed is entitled to reinstatement or exoneration through a special hearing by the board of directors. It is the prerogative of the board to determine whether this special hearing will be prior or subsequent to the suspension or dismissal. 
C. All coaches must have the necessary soccer skills recognized by the Edwardsville All Stars board of directors. 
D. Interim appointments will terminate at the end of the team playing year, and in no case later than December 31st.

 
SECTION 3: PLAYER REGISTRATION 
A. All registration materials shall be submitted to, verified and maintained by the Registration Director. 
B. The Registrar is responsible for registering the team and players in leagues and tournaments sanctioned by the Edwardsville All Stars. 
C. Registration and late fees will be determined by the board of directors prior to March 1st of each year. 
D. Requests for refund of registration fees must be in writing and in the possession of the Chairman before player is placed on a team. The only exception will be for unforeseeable circumstances such as a season ending injury or moving out of the area. This exception may be approved by the board on a case by case basis after the board has received a written request. There will be neither refund of fund raising money nor late fees. 
E. Each player will be required to submit the following: 
1. Completed registration form.
2. Copy of an official ID
3. Release of liability – completed and signed 
4. Code of Conduct Acknowledgement - completed and signed

SECTION 5: EQUIPMENT 
A. It is mandatory that the coach returns all equipment to the Equipment Director at the time agreed upon by the board. 
B. The Equipment Director shall refurbish all equipment, make all necessary repairs, and petition the board for any new equipment requirements. 
C. Except as specified below, all advertising on club uniforms is prohibited:

1) Alternate team shirts funded through parent contribution or sponsorships shall comply with FIFA rules and are subject to board approval. Such alternate shirts must display "Edwardsville" or some other reference to the club.

2) Sponsor advertising on sweat shirts, gym bags, or other ancillary equipment will be allowed with prior approval of the Board of Directors. 
D. Shin guards must be worn by all players in all outdoor games and practices. Soccer cleats are recommended and must not have a cleat or spike at the toe of the shoe.

 
SECTION 6: TEAM TERMINATION 
A. The board reserves the right to disband disassociate or disassemble a team at any time. 
B. In the event that a team is disassembled, the board shall determine the disposition of the players.

 
SECTION 7: SUSPENSION 
A. Any player member or general member may be suspended and/or barred from further participation in the club for words or actions deemed detrimental to the club or its activities. 
B. If during the course of a game or tournament a player or coach is given a red card or ejected from the contest, the coach or a team representative must fill out a game report and file it with the club Chairman within 72 hours of the end of the game or tournament. Failure to do so may result in suspension from participation in club sponsored events. 
C. Any coach or player receiving a red card, or being ejected from a contest shall be suspended from the next contest, or the next tournament game. These rules will defer to tournament rules that may define the limits on participation. If suspension is enforced by the tournament, the club will take no further action on a first offense. 
D. If a coach receives a game ejection and is the only licensed approved coach available for continuation of the tournament, the suspension may be delayed. If local rules preclude the coach’s continuation, the coach should not continue. 
E. Any player or coach receiving more than one red card or game ejection in a season, fall, indoor, spring, shall be required to a hearing by the board of directors to review the incidents and reach a decision  on whether they shall be internally punished by suspension. 
F. Only the board of directors may suspend a player, coach or member. 
G. Any person or persons who are members of the club may request the suspension of a member by sending a letter to the club Chairman stating the specific reason why the member should be suspended. 
H. Upon receipt of a request for suspension, but no later than the next scheduled board of directors meeting, the Chairman shall call a board meeting to decide on a course of action. Should the letter request the suspension of a member or members of the board of directors, the members shall lose their vote on the board of directors until the matter of the member's suspension is settled. 
I. A coach may remove a player from the game or from a practice for misconduct. For more severe disciplinary action the coach must submit to the board of directors, in writing, a request for further disciplinary action.

 
ARTICLE 11: MISCELLANEOUS 
A. If a situation arises which is not adequately covered by the by-laws of the Edwardsville All Stars, the board of directors has absolute authority over such matters. 
These amended by-laws of the Edwardsville All Stars passed by a unanimous vote at the General Membership Meeting on December 31, 2007. 
Signed: Date:
Chairman